A Complete Guide to Choosing Good Filing Cabinets

A Complete Guide To Buying Filing Cabinets For Your Office Space

Magazines and folders organized in filing cabinet

As an office manager or business owner, you know how important it is to keep your workspace organized and clutter-free. One essential piece of office furniture that can help you achieve this goal is a filing cabinet. 

But with so many options available, how do you choose the best file cabinet for your needs? In this comprehensive guide, we’ll walk you through everything you need to know to make an informed decision and find the perfect filing cabinet, whether you’re looking for used filing cabinets or new file cabinets.

Why Invest in a Filing Cabinet?

Before we dive into the specifics of choosing a filing cabinet, let’s take a moment to consider why you might want to invest in one in the first place. Here are a few key benefits:

Types of Filing Cabinets

Documents secured properly into a file cabinet

There are several types of filing cabinets to choose from, each with its own unique features and benefits. Here are a few of the most common options:

1. Vertical Filing Cabinets

Vertical filing cabinets are the most traditional option, featuring drawers that pull out from the front of the cabinet. They come in a variety of sizes, typically ranging from two to five drawers.

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2. Lateral Filing Cabinets

Lateral filing cabinets are wider than vertical cabinets, with drawers that pull out from the side. They offer more storage capacity and are a good choice for larger offices or those with a high volume of files.

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3. Mobile Filing Cabinets

Mobile filing cabinets, also known as rolling file cabinets, are designed to be easily moved around the office as needed. They typically feature casters or wheels and may include a locking mechanism to keep them in place when not in use.

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4. Open-Shelf Filing Cabinets

Open-shelf filing cabinets, as the name suggests, feature open shelves rather than drawers. They’re a good choice for offices that need quick and easy access to files or those looking for a more modern, airy look.

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Factors to Consider When Choosing a Filing Cabinet

Stacks of documents stored properly in the filing cabinet

Now that you’re familiar with the different types of filing cabinets available, let’s discuss some of the key factors to consider when making your selection and finding the best file cabinet for your office:

1. Size and Capacity

One of the most important considerations when choosing a filing cabinet is size. You’ll need to think about both the dimensions of the cabinet itself and its storage capacity.

2. Material and Durability

Filing cabinets are available in a variety of materials, each with its own pros and cons. Here are a few of the most common options:

3. Security Features

If you plan to store sensitive or confidential documents in your filing cabinet, security should be a top priority. Look for cabinets with locking mechanisms, either built-in or as an optional add-on.

Some cabinets also offer fireproof or water-resistant features for added protection against damage from fires or floods. Keep in mind that these features will likely come at a higher price point but can provide invaluable peace of mind.

4. Aesthetics

While functionality should be your main concern when choosing a filing cabinet, aesthetics are also important, especially if the cabinet will be visible to clients or customers. Consider the overall style of your office and choose a cabinet that complements it.

Many filing cabinets are available in a range of colors and finishes, from sleek and modern to classic and traditional. An aesthetic file cabinet can enhance the look of your office and create a cohesive, polished appearance.

5. Price

Of course, price is always a factor when making any purchase for your office. Filing cabinets can range from around $100 for a basic vertical cabinet to over $1000 for a high-end lateral cabinet with advanced features.

Determine your budget before you start shopping and look for a cabinet that offers the best combination of quality, functionality, and value for your needs. Keep in mind that investing in a higher-quality cabinet may save you money in the long run by lasting longer and requiring fewer repairs or replacements.

New vs. Used Filing Cabinets

A filing cabinet with storage

When shopping for filing cabinets, you’ll also need to decide whether to purchase new file cabinets or opt for used filing cabinets. Here are some pros and cons of each option:

New File Cabinets

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Used Filing Cabinets

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Ultimately, the decision between new file cabinets and used filing cabinets will depend on your budget, timeline, and specific needs.

Making Your Final Decision

Armed with all of this information, you should now have a clear idea of what type of filing cabinet will work best for your office. Here are a few final tips to keep in mind as you make your decision:

Maximize Your Office Storage with the Perfect Filing Cabinets

Choosing the right filing cabinet for your office may seem like a daunting task, but by considering your specific needs and preferences, you can find an option that will help keep your workspace organized and efficient.

So take the time to assess your needs, compare your options, and make an informed decision. Invest in a quality filing cabinet from Office Furniture Plus and experience the benefits of enhanced organization, security, and style. 

Contact us today at 800-668-3752 for a free quote. 

Don’t settle for a cluttered, disorganized office. Your office (and your sanity) will thank you!

Frequently Asked Questions

Efficiently stored documents for quick access from the filing cabinet

How do I determine the size of the filing cabinet I need? 

Measure the space where you plan to put the cabinet and consider the number of files you need to store. A good rule of thumb is to allow for about 25% more storage space than you currently need to accommodate future growth.

Can I lock my filing cabinet? 

Many filing cabinets come with built-in locks or the option to add a lock for enhanced security. If you plan to store sensitive documents, a locking cabinet is highly recommended.

How can I make sure my filing cabinet matches my office decor? 

Filing cabinets are available in a range of colors and finishes, from classic black or gray to stylish wood grains. Consider the overall aesthetic of your office when making your selection to ensure you choose an aesthetic file cabinet that complements your space.

Are there environmentally-friendly filing cabinet options? 

Yes, some manufacturers offer filing cabinets made from recycled materials or with other eco-friendly features. Look for options with sustainable certifications like GREENGUARD or FSC if this is a priority for your business.

Can I purchase filing cabinets online, or do I need to visit a store in person?

Many retailers offer online ordering and delivery for filing cabinets, making it convenient to shop from home. However, visiting a store in person can allow you to see and touch the cabinets firsthand before making a decision, which some buyers prefer.

Do You Know?

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Office Furniture Plus’s has an amazing manufacturer lineup! No matter what you need for your business—whether it’s for your boardroom, mailroom, office, or common area—we have options for every taste and budget. Some are niche, some are obscure, and we’re always here to make recommendations for you.

Do You Know?

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